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7 email blunders to avoid

Email’s been around for a long long time, yet it is amazing how the blunders mentioned in this article occur on almost a daily basis.

The 7 mentioned here are

1. Pay close attention. Don’t multitask

2. Don’t fall victim to auto fill. Cross check all names in the To and cc list. Especially the bcc list if you have one.

3. Please find attached. Attach document as soon as you refer to it. (I attach my document right in the beginning of my email, so I don’t forget it.)

4. Beware of reply all. Especially if by some chance there are clients/customers on the original email

5. Take care with those you copy. The incessant need to keep everyone informed about everything at a low cost means CCs are the default for emails.

6. Don’t be trigger happy. Especially while using PDAs. Besides potential for errors also sound brusque, even if you put the ubiquitous line ‘please excuse typos and short responses as this was sent from my PDA’

7. Be professional.

To this list I would add..there is still nothing that beats talking. It should be a crime that people email each other on the same floor in an office.

So the first blunder to avoid should be. Don’t email, if you can walk over and/or talk.

One should nearly make a check list of these and tick them before hitting that ‘Send’ button.

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